A formal letter that tells your future employer that you have accepted the job offer is known as a job acceptance letter. Unless stated otherwise, a job acceptance letter also means that you accept all the terms and conditions, such as joining date, work timing, and salary. Before accepting the job offer, you must keep certain points in mind. We will also share a template and sample job acceptance letter for your reference.
What is a job acceptance letter?
Once you have cleared the selection process of the company you are applying for, you will receive an offer letter stating certain terms and conditions such as your job title, salary, joining date, contract (if any), and more. After thoroughly reviewing the offer letter, you can send a job acceptance letter stating that you will accept the offer.
Before sending the job acceptance letter, make sure that you evaluate the offer in detail. Ask for an official written offer instead of a phone call. This allows you to review the content carefully and negotiate the terms if required. A job acceptance letter may seem lucrative and attractive if you are eager to join. However, as discussed during the interview, you must ensure you check if the offer aligns with your expectations. You can also take up a free effective communication course and improve your communication skills.
Steps to write a job offer acceptance letter
A job acceptance letter acts as a record for future reference and can also ensure that you start your new job on a more positive note. Here are a few key points to consider while writing the acceptance letter.
1. Review the offer letter
Understand the terms of the offer letter, such as joining date, salary, working hours, and more. If the HR manager has briefed you on the process, make sure you stick to it. Always feel free to ask the recruiter for further clarification if needed.
2. Mention the date
Writing the date on your acceptance letter is a good practice and acts as a record for future reference. If you are writing the date before your name and address, then make sure to align it to make it appear in the top right corner.
3. Include name and address
Ensure that you write your name and address as it will help the employer easily contact you without delay. Also include the recipient’s name and address in your acceptance letter.
4. Write a clear subject line
If you are sending a new email, ensure that you clearly indicate that in the subject line. For example, you can say, “Accept the Job Offer.” If you are replying to an existing mail thread, then retain the previous subject line.
5. Add a salutation
It is important to address the recipient with an appropriate salutation as it is a professional letter. For example, you can say, “Dear Sir/Madam,” or “Mr./Ms.” followed by their name.
6. Express gratitude
Since you will be starting a new job or entering a new career, it is important to take this opportunity to thank the employer for selecting you. Express gratitude and show appreciation to your new employer.
7. Accept the terms of employment
Make a formal statement that you have accepted the job offer. You can also list some important aspects such as start date or salary and mention that you accept the same.
Also Read: How to Negotiate Salary With HR
8. Sign the job acceptance letter
Affix your signature at the bottom of the letter with a closing salutation such as “yours sincerely.” Write your name as well. I
9. Proofread your letter
After you have written the acceptance letter, it is always a best practice to proofread it before sending it. Ensure that you check for any grammatical errors or language errors. Check for typos and write professionally with a simple font.
10. Stick to the deadline
Sticking to the deadline will ensure you leave a good impression on the employer. Sending the acceptance letter late can act as a negative for the employer. Follow up with the employer to ensure they have received the acceptance letter.
Sample letters
Sample 1:
*From:
[Your Name]
[Your Address]
[Your Contact Details]
[Date]
To:
[Recipient’s Name]
[Recipient’s designation]
[Recipient’s Office Address]
Subject: Job Offer Acceptance – [Your Name]
Hello [Employer’s Name],
Thank you for offering me the content editor position at your company. I am excited to accept the job and look forward to becoming a valuable member of your team.
Thank you again for this opportunity. I am eager to get started and contribute to your company’s success.
Sincerely,
[Your Name]
Sample 2:
Dear Patrik,
Thank you for formally offering me the Content Writer position at XYZ. I am thrilled to officially accept the job offer.
As we discussed over call, my starting compensation will be 5$5,000 annually with two weeks of paid vacation. I am aware that my salary will be used to cover the cost of my health insurance.
This is to confirm that I will be starting on Monday, April 2nd. Please let me know if there is anything else I need to do at this time or on the first day of work.
I’m looking forward to working with you.
Best Regards,
Kevin
Sample 3:
Sub: Accepting the Job Offer
Dear Mr/Ms {Recipient’s Name},
I am writing this in reference to the job offer dated August 14th confirming my selection for the content manager position with XYZ. I would love to thank you for this opportunity. With great pleasure, I accept this position at your reputable company.
As discussed over call, my salary will be $80,000 annually, and I will have a five-day work week with flexible timings. My package also consists of the following benefits (list of benefits).
I am looking forward to working with you. Thanks again for the opportunity.
Yours Sincerely,
{Your Name}
Sample 4: For Negotiating Terms of the Offer Letter
Dear [Employer name],
I am pleased to receive an offer of employment for the position of senior marketing manager at your company XYZ ltd. I have been looking forward to working with you for a long time.
Per my offer letter, the joining date is 10th August 2022; however, I have to attend my sister’s wedding on the same day. In this regard, I request you to push my joining date to 12th August 2022. We can further discuss this over a phone call.
I formally accept all other terms of employment. Thank you for the opportunity. Looking forward to joining the team at the earliest.
Regards,
Name
Key takeaways
Here are certain key takeaways from the blog:
- Carefully read through the terms of the job offer.
- Ensure that you receive the offer in a written format.
- Officially accepting the offer through a letter or email is a good practice as it gives you proof of record and eliminates any future misunderstandings.
- Write a clear and concise subject line.
- Whether you accept the offer through a letter or an email, make sure you proofread it.
